Using Clear Checks

1. When you first enter the Clear Checks option a Select A Checking Account window appears with the following options:

• EXIT – Select EXIT to exit the Clear Checks option and return to the Ledger menu.
• A list of all checking accounts defined in the system.

Highlight the appropriate checking account and press Enter to confirm your selection. If you have defined only one checking account, the system will bypass the Select A Checking Account window and default the one checking account number where applicable.

2. A Select An Option window will appear.

• EXIT – Select EXIT to exit and return to the Select A Checking Account window.
• CLEAR CHECKS – Select CLEAR CHECKS to clear checks.
• PRINT – Select PRINT to print a list of cleared checks.

Select CLEAR CHECKS.

3. The message line displays “Include previously cleared? No/Yes”.

• Select no if you do not want to display checks previously cleared.
• Select yes to display all previously cleared checks in the next step.

4. A Checks table will appear displaying all outstanding checks in the system (including previously cleared checks, if you selected that option). Select the appropriate checks to be cleared by scrolling to the check and pressing Enter; an asterisk will appear signifying that the check has been selected.

5. Press F10 after all selections have been made.

Note: If there are no checks to clear within the account you will receive message: "No Checks to Clear for this Account!!! Space Bar to Continue."

Note: If you press F9, all outstanding checks will be cleared. To remove an asterisk (deselect the check), highlight the appropriate check and press Enter.

6. The following information will display:

• The check line number
• Check # – The check number
• Date – The date on which the check was written
• Name – The payee to whom the check was written
• Amount ($) – The amount for which the check was written
• Cleared ($) – This field will automatically default to the original check amount.

7. Command options will appear:

• Add – Select Add to add a check to clear.
• Change – Select Change to make changes to the Cleared($) field for a cleared check.
• Delete – Select Delete to delete a cleared check.
• Update – Select Update to save changes.
• Exit – Select Exit to exit without updating. The following message will display: "Exit without updating? No/Yes."
  • Select no to the command options.
  • Select yes to exit without updating and return to the Select A Checking Account window.

Use the Available Actions links below for more information.

Security Required : Ledger - Bank Reconciliation